Administrator
Administrator
Purpose of the role
The administrator position contributes to, and supports, the organisational objectives of Innovate UK Business Connect by coordinating the Directorate’s functional activities; including meetings and travel. You will work collaboratively across multiple sectors and teams to deliver excellent administrative support.
This role is based at our office in the Business Design Centre, Islington, with some flexibility to work from home.
Roles & Responsibilities
- Diary management and admin support for the Director
- Coordinate, manage and record team meetings
- Support other team members where necessary, e.g. booking travel
- Organise team cross-company meetings as required
- Develop and maintain relationships across Innovate UK Business Connect and external stakeholders
- Coordinate monthly reporting in line with Innovate UK Business Connect goals
- Meet and greet visitors to the London office and direct them to their host/meeting room
- Oversee day to day upkeep and tidiness of the office environment
- Handle telephone and e-mail enquiries, provide information about company services where necessary, transfer to relevant colleague and ensure effective follow up
- Manage meeting room bookings, requiring interaction with both internal and external executives and assistants, stakeholders and clients to coordinate a variety of meetings
- Ensure a/v equipment in meeting rooms is in working order and troubleshoot any requests for help
- Facilitate office mailing, couriers and order receiving
- Manage supply ordering, stocking and purchase requests relating to office supplies
- Contribute to Innovate UK Business Connect’s Health and Safety policy and procedures
- Work with internal stakeholders and third-party suppliers maintaining health and safety training, audits and compliance
- Contribute to continual improvement of the functional activities
- Assist Business Support Team when extra admin resource required cross Innovate UK Business Connect
Experience & Skills
- Strong administrative experience supporting a matrixed business environment
- Understanding/awareness of data protection
- Experience in coordinating Health & Safety function in remote organisation
- Extensive IT Skills (Microsoft Office)
- Ability to manage multiple priorities across different teams in parallel
- Strong communication skills
- Strong interpersonal skills and the ability to communicate confidently and build effective relationships with staff at all levels
- Team player with good relationship building and influencing skills; enjoys working in a collaborative manner in an open, honest, and diverse environment
- Excellent attention to detail
- Ability to work on your own initiative
- Strong organisational and planning skills
- Determined, positive and enthusiastic
- Flexible, reliable, adaptable and trustworthy
Benefits & how to apply
- This is a Grade 7 role with a salary of £25,000 to £28,000 pa
- 28 days annual leave plus 10.5 bank and public holidays
- Enhanced Pension Plan (up to 10% employer contribution)
- Life Assurance
- Employee Assistance Programme
- Cycle to Work Scheme
- Wider Wallet employee benefits high street discounts scheme
- Opportunities for continuous professional development as part of our Talent & Development Programme
First stage interviews to be held w/c 7th July.Second stage interviews to be held w/c 21st July.
Applicants must have the existing and ongoing right to work in the UK without restrictions as sponsorship for visas is not provided. Unfortunately, owing to the high number of applications received, we can only provide feedback to applicants selected for interview.This role requires employees to complete an online Baseline Personnel Security Standard (BPSS).
About Innovate UK Business Connect
We connect ideas, people, and communities to drive innovation that changes lives.
Innovation is complex. The journey from idea to market is not straightforward and requires a diverse range of know-how, investment, market knowledge and research. Innovate UK Business Connect exists to connect innovators with new partners and new opportunities beyond their existing thinking – accelerating ambitious ideas into real-world solutions.
The future holds both challenges and opportunities. We are passionate about working with innovative businesses to overcome these challenges and shape the opportunities and solutions that follow.
Our vision is to create a network of innovators so powerful its ideas will change the world.
While business is at the heart of our work, our diverse connections span government, funders, research and the third sector. This unrivalled overview and connectivity enable us to be a trusted guide through a complex global landscape of research, development, and innovation.